The Barn at Brynich

Terms & conditions of contract relevant to evetnts, conferences, meetings and other (herein after referred to as 'the event').

If you wish, Brynich staff will be pleased to meet you to discuss your arrangements.

Before completing our booking form please telephone us to make sure we can accept a booking for the date and time of your event.

Please complete the booking form showing any special arrangements and return it with your non-refundable deposit (50% of cost of event) made payable to ‘Barn at Brynich’.  50% of the remaining total cost is then due eight months before the date of the event. The remaining cost will be payable two months before your event. All payments made are non-refundable.

A deposit can be made by card or BACS. If paying via BACS reference should include meeting date, name of company hiring room.

Barn at Brynich, Account No.: 62026394, Sort: 08-92-50

Please email us to confirm numbers and menu choices as soon as possible (minimum 7 days prior to event). Any decrease in numbers or changes to food choices within 7 days will result in you being charged for the original requirements. If the numbers to be catered for should fall below the minimum on which our prices are based we reserve the right to charge for the number originally agreed at the time of booking.

Payment of balance: We will invoice you for the balance of your bill 7 days before your event. Your balance can be paid by BACs transfer, in cash or by card, in person or over the phone. Payment must be received within 7 days of receipt of the invoice or a late payment fee will apply of £50.     

Where Brynich feel it is appropriate, a £500 bond will also be taken prior to your event. This will be refunded to you unless we are in a position where we need to cover the cost of any damage caused duering your event.

Cancellations & alterations by the client

We will always do our best to keep cancellation charges to a minimum but reserve the right to apply the following maximum charges.

Total cancellation:

• The deposit is non-refundable.

Partial alteration:

• Changes to the date are at our discretion and are subject to an admin fee.  Please telephone us and confirm any alterations in writing once we have confirmed the new date with you.
• Changes to delegate numbers within 7 days of your event we reserve the right to charge you for the original number of delegates booked for.
• With more than 7 days notice you will not be charged for the original number of delegates.
• When changing the date within 1 month of your event, we reserve the right to charge you in full for the original requirements.

Price Guarantee

The management wishes to point out that, whilst every effort will be made to maintain the current prices they may be subject to alteration.  Please note that we do not pay commission to booking agencies.

Use of the premises

1. Brynich Leisure has statutory obligations which are incumbent upon The Barn relating to Liquor Licensing, Fire Regulations, Health & Safety and others. It is therefore the obligation of the clients and their guests to comply with these requirements and to follow directions by staff at The Barn in relation to these obligations.

2. Consumables (e.g. food and beverages) must be as supplied only by The Barn unless otherwise previously agreed.

3. Clients and their guests shall not act in an improper disorderly manner. They shall also leave promptly at the appropriate time and comply with reasonable demands of the staff. If your guests do not leave promptly you may be charged an additional hourly staffing rate.

4. Any damage caused during the course of the event will be charged and be payable as part of the final payment.

Cancellation by Brynich Leisure

The event may by cancelled by Brynich Leisure should any of the following circumstances occur.

1. The insolvency of the clients. In this instance Brynich Leisure will not refund any advance payments.

2. Failure to pay deposits and instalments as required will result in the cancellation of the contract. In this instance Brynich Leisure will not refund any advance payments.

3. Any other circumstances which, in the sole opinion of Brynich Leisure, would lead to the reputation of The Barn being damaged or damage being caused to the property. In the event of cancellation for this reason, Brynich Leisure will refund any advance payments subject to costs, and therefore absolve themselves from any future liability.

In all instances cancellations must be made in writing and will be effective on the date it is received by Brynich Leisure.

General

1. The client shall be liable for any loss or damage to the property of Brynich Leisure, its patrons or any item within all buildings and grounds.

2. Brynich Leisure will take all reasonable steps to fulfil its obligation in respect of any event, to the best of its ability and in accordance with the details provided, but it reserves the right to provide alternative services of at least the equivalent standard and at no additional cost to the client.

3. Notwithstanding the above terms and conditions, Brynich Leisure will not be liable for any failure to perform its obligations to the client in whole or in part as a result of any of the following circumstances:

(a) Strikes or industrial action

(b) Flood

(c) Act of God

(d) Fire

(e) Civil commotion

(f) Failure of service

(g) Pandemic

4. Brynich Leisure reserves the right to add any new or additional tax imposed by lawful authority, which was not known at the time the contract was made.

LICENSING HOURS

Owing to our licensing conditions, the bar will stop serving and music must end promptly at midnight.

The venue must be totally vacated by 12.30am. After this time you will be charged at a rate of £0 for every 15 minutes increment for the extra time staff are required.

ALCOHOL IN THE BARN

We must insist that you and your guests purchase all drinks from our bar during your event. In the

past we have had an issue with guests bringing their own drinks into the Barn, or using drinks that

they have in the cottages. This puts us in breach of licensing laws. Any drinks found on the premises that have not been purchased from our bar will be subject to a flat rate corkage charge. This will be retained from your £500 bond. We sincerely apologise for this, but we simply cannot afford (legally or financially) for this to happen.